Library services for research projects

About Library support for research projects

The SFU Library has a long tradition of collaborating with researchers in capturing, preserving, and making accessible the products of research in a wide variety of formats, as well as developing platforms and tools to facilitate new forms of scholarly inquiry and open access to knowledge and cultural heritage material.

We are noted for our technological innovation and participate in many national and international initiatives associated with scholarly publishing, digitization, and digital preservation.

The Library can offer research support in the areas outlined below.

In many areas we can offer a base level of service as an in-kind contribution (i.e. no direct cost to the researcher), and services beyond this base level may be available at a cost to the researcher, as outlined below.  

Researchers interested in including any of these services in a grant application should contact us a minimum of 30 days before the initial application is due. Please send a short written description of the project to:

The Library can then provide more information on available services, including an estimate of Library time required for support and whether capacity is available. Note that:

  • The Library’s ability to offer services at base or beyond may be constrained by Library capacity and activities.
  • Costs are subject to change.
  • All committed services are limited to the funding period of the grant.

Services

Digital scholarship software development and prototyping

Through the Digital Humanities Innovation Lab (DHIL), the SFU Library can assist with the development of digital scholarship by providing consultation and research software development and support to SFU researchers.  

The DHIL offers research software technical support through back-end and front-end (UI/UX) software development. Based on a researcher’s goals and data, DHIL staff will provide input on the desired application’s functionality and design including annotation tool features, consultation on wireframes, website graphic design, navigation and organization, and visualization tools.

Software development & prototyping

  • After consultation with and confirmation from the Library, base support of up to 50 hours over life of the grant (no direct cost to the researcher; in-kind value $3750)
  • Additional services at $75 per hour.

Contact: dhil@sfu.ca or lib-grantsadmin@sfu.ca.

Digitization

The Library's Digitization Centre can provide consultation and expertise on best practices in digitization procedures, and services include scanning and processing in preparation for deposit in a research repository or database.

The Library also offers consultations on selection of file format, file-naming conventions, directory structure of complex (multi-file) content, and techniques for digitizing oversize and fragile source material.

Researchers can apply to the Library's Scholarly Digitization Fund to cover costs associated with digitizing scholarly materials.  Digitization work includes scanning, creation of descriptive information, and other processing in preparation for deposit in Summit, the Library’s Research Repository, or another publicly accessible repository operated and maintained by the SFU Library. See the web page for application information.

Consultation on best practices:

  • After consultation with and confirmation from the Library, base support of up to 10 hours over life of the grant (no direct cost to the researcher; in-kind value $850)
  • Additional services at $85 per hour.

Scanning and processing

  • At cost: $0.50/regular print page; TBD by consultation for large format, fragile and media materials.

Contact lib-grantsadmin@sfu.ca.

Digital asset management

SFU Library can host digital research collections in a range of formats in its digital asset management platform.  Services include establishing and maintaining a collection configuration and infrastructure (e.g., provisioning disk space), and managing and adding prepared content to existing digital collections.

Basic collection setup and configuration:

  • After consultation with and confirmation from the Library, base support (in-kind value $750).

Infrastructure maintenance:

  • After consultation with and confirmation from the Library, base support for up to 3 years (no direct cost to the researcher; in-kind value $1050)
  • Additional years at $350 per project year.

Collection setup and maintenance outside of our standard digital assets management platform:

  • At cost: TBD by consultation.

Server space including virtual machines and backup:

  • At cost: $.75 per gigabyte per year.

Contact: lib-grantsadmin@sfu.ca.

Metadata

SFU Library can provide a standard metadata template that can be customized for the specific needs and requirements of digital research projects.  The Library can provide guidance on using controlled vocabularies to assist in uniform description of data, and improve information retrieval. The Library’s metadata consultants can also analyze existing metadata and assist in conversion strategies to improve standardization and consistency. Services are based on current best practices for the description, discovery, and shareability of digital research objects.

Note: SFU Library staff do not do the work of creating descriptive metadata for research objects, vetting accuracy, or ensuring the researcher’s team is familiar with the data model and chosen standards. These tasks are the sole responsibility of the project team.

Metadata Consultation and Template:

  • After consultation with and confirmation from the Library, base support of up to 20 hours over life of the grant (no direct cost to the researcher; in-kind value $1700)
  • Additional services at $85 per hour.

Contact: lib-grantsadmin@sfu.ca

Digital preservation

SFU Library can provide consultation services to aid with digital preservation activities. These services include advice and guidance for preserving digital content, file format risk assessment, guidelines about the creation of digital content suitable for long-term preservation, and advice on archiving of websites that fall within the scope of the SFU Library Web Archiving Policy.

Digital collections held and maintained through SFU Library are subject to the Library’s established Digital Preservation Framework. SFU Library ensures bit-level integrity of files over time, and, where applicable, web archiving.  

Consultation on best practices:            

  • After consultation with and confirmation from the Library, base support of up to 5 hours over life of the grant (in-kind value $425)
  • Additional services at $85 per hour.

Archive-It collection setup:      

  • At cost: TBD by consultation.

Web archiving on Archive-It:  

  • At cost: $13 per gigabyte per year.

Contact: lib-grantsadmin@sfu.ca.

Research data management

Research data management (RDM) is the responsible handling and organization of data created during a research project.

Research Data Management staff at SFU Library can provide assistance with developing research data management plans, as required by many funding agencies, including the TriAgencies. These plans help ensure research data are accurate, complete, reliable, accessible, and secure both during and after your research. 

Research Data Management offers consultations on data management planning to help researchers meet funding agency requirements; organizing, naming and documenting; securing and preserving via encryption, backups and file formats; and ethical sharing via repository selection and accessibility in a variety of formats.

Research Data Management also offers workshops and tutorials and research and reference help regarding research data.

Research data management consultation:     

  • After consultation with and confirmation from the Library, base support of up to 20 hours over life of the grant (no direct cost to the researcher; in-kind value $1700)
  • Additional services at $85 per hour.

Contact: data-services@sfu.ca or lib-grantsadmin@sfu.ca.

The University Copyright Office, located within the SFU Library, offers project-based support for researchers on any copyright topics related to any stage of the research project (e.g. consultations, custom presentations, analyses). The Office can help your team understand the copyright implications (including open licensing) of creating and sharing research materials, outputs, and publications. They can also provide assistance with drafting copyright related aspects of permissions and consents.

Copyright assessment and consultation:         

  • After consultation with and confirmation from the Library, base support of up to 20 hours over life of the grant (no direct cost to the researcher; in-kind value $1700)
  • Additional services at $85 per hour.

Contact: copy@sfu.ca or lib-grantsadmin@sfu.ca.

Knowledge mobilization

SFU Knowledge Mobilization Hub at SFU Library helps enhance the real-world impact of research.

Services available through the SFU Knowledge Mobilization Hub are provided by the Knowledge Mobilization Officer. The Knowledge Mobilization Officer can assist researchers with:

  • Navigating resources for mobilizing knowledge
  • Pre- and post-grant knowledge mobilization planning and facilitation
  • Tailored training in knowledge mobilization principles, frameworks and skills
  • Support dissemination activities such as identifying appropriate channels and activities for communicating findings to diverse audiences, and developing non-traditional outputs (e.g. infographics, interactive maps, online exhibits, podcasts, videos). 

Knowledge mobilization / Knowledge translation support:  

  • After consultation with and confirmation from the Library, base support of up to 10 hours over life of the grant (no direct cost to the researcher; in-kind value $850)
  • Additional services at $85 per hour.

Contact: lupin_battersby@sfu.ca or lib-grantsadmin@sfu.ca

Liaison librarians

Researchers seeking librarian subject expertise related to their projects are encouraged to contact their liaison librarian to discuss the types of assistance available.

Training for research project teams

The Library offers training in a number of areas on this list, including specific digital tools, and data collection methods and markup.

Training and preparation:       

  • After consultation with and confirmation from the Library, base support of up to 10 hours over life of the grant (no direct cost to the researcher; in-kind value $850)
  • Additional services at $85 per hour.

Contact: lib-grantsadmin@sfu.ca.

Media and Maker Commons (MMC)

The Library’s Media and Maker Commons brings together tools, expertise, and mentorship to support researchers in creating and inventing.  Tools and spaces can be booked by researchers.  Maker tools include 3D printers, electronics, robotics, sewing machines, laser cutters, a vintage printing press, and more.  Media spaces include a video studio with green screen, recording/podcasting studio, editing room, and virtual reality (VR) room.

MMC studio booking:

  • After consultation with and confirmation from the Library, base support of up to 10 hours over life of the grant (no direct cost to the researcher; in-kind value $500)
  • Additional studio bookings at $50 per hour.

MMC studio consultation:

  • After consultation with and confirmation from the Library, base support of up to 10 hours over life of the grant (no direct cost to the researcher; in-kind value $850)
  • Additional services at $85 per hour.

Contact: mkriz@sfu.ca or lib-grantsadmin@sfu.ca.

Open access publishing

SFU encourages authors to choose open access avenues to disseminate their research, either by archiving their work in a subject or institutional repository or by publishing in an open access journal.

Open access fees are eligible expenses for many funding sources including Tri-Agency grants.  For more information on requesting funds for open access costs in your grant applications see our tips and sample language.

Scholarly Publishing + Open Access at SFU Library can support researchers who have questions about research impact, research metrics, bibliometrics, online research profiles, scholarly networks, researcher visibility, OA requirements, publication venues, author rights, and new forms of scholarship / dissemination.

The SFU Library Central Open Access Fund supports SFU authors who wish to publish in fully Open Access (OA) journals and who are required to pay an article processing fee (APC).  Applicants are encouraged to exhaust other funding sources that can be used to pay for open access fees before applying to the Fund.

The Digital Publishing team at SFU Library can offer software, training, and expertise for researchers who are publishing online open access books and journals.  SFU Library is not a university press and does not have an in-house editorial team.

Digital publishing

The Digital Publishing team at SFU Library can offer software, training, and expertise for researchers who are publishing online open access books and journals using PKP’s Open Journal Systems and Open Monograph Press.  As a journal or book editor you will have access to software, support and training to publish your online, open access journal or monograph, which will be hosted for free and fully backed-up and secured by SFU Library.

Working with the Library can provide researchers with an alternative, lower cost option that will facilitate the open sharing of research results and widen potential audience. Open Monograph Press manages the editorial workflow and can operate as a press website.  Monographs include professional layout, digital object identifiers, ISBNs, and online usage statistics. Print on demand services are also available.  

Open Journal Systems assists with every stage of the refereed publishing process, from submissions through to online publication and indexing. 

Note: the SFU Library is not a university press and does not have an in-house editorial team.

Acknowledgement

We would like to acknowledge and thank the University of Victoria Libraries for all their advice on creating this page.