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Meeting room booking policy and procedure at W.A.C. Bennett Library (SFU Burnaby)

Group study rooms

Description:

Group study rooms are located on the 2nd floor.

There are 14 group study rooms available, each with seating for 4-8 students.

Booking policy:

SFU and FIC students can book these rooms online.

Equipment and hours: 

  • All rooms have whiteboards.
  • Rooms 2102, 2113, and 2114 have LCD presentation screens.
  • Rooms are available during library hours.

Room 2105

room 2105

Description:

The Library Instruction Lab is located on the 2nd Floor.

Seating is available for 48 people.

Booking policy:

See Library Instruction Lab (Room 2105) policy for non-Library use

Equipment, hours, and configuration:

  • 24 computers
  • Ceiling-mounted LCD projector
  • Instructor's lectern with desk-top computer
  • Wireless microphone and sound system
  • Two pull-down screens
  • Whiteboard
  • Rooms are available during library hours.
  • Room is arranged in a classroom style.

Room 7200

room 7200

Description:

This is a Library Committee Room located on the 7th Floor.

Booking policy:

  • This room is available to SFU faculty and staff for university-related business.
  • To book this meeting room contact the Library Administration Office at 778.782.6704 or library@sfu.ca
  • A brief description of the event/function is required and Library Management staff reserve the right to decline or cancel the room booking for events/functions unrelated to the intended uses of these facilities, or which may generate scheduling conflicts with Library bookings.

Configuration:

  • Seating is available for 25 people with tables arranged in a hollow square.
  • Seating for 30-40 people with tables arranged in a classroom style.
  • Seating for 50 people with no tables and set up in a theater style format.

Equipment and hours:

  • Ceiling-mounted LCD projector
  • Ceiling-mounted screen
  • PC desk-top computer with internet connection
  • Flip chart
  • Phone
  • Portable whiteboard.
  • Room is available during library hours.

Optional equipment:

  • Polycomm video conferencing mobile unit (non-stationary IP address)
  • Skype A/V cart
  • Television monitor + VCR + DVD player on cart

Room 7301

room 7301

Description:

This is a Library Committee Room located on the 7th Floor.

Seating is available for 12 people at one table.

Booking policy:

  • This room is available to SFU faculty and staff for university related business.
  • To book this meeting room contact the Library Administration Office at 778.782.6704 or library@sfu.ca
  • A brief description of the event/function is required and Library Management staff reserve the right to decline or cancel the room booking for events/functions unrelated to the intended uses of these facilities, or which may generate scheduling conflicts with Library bookings.

Note: Due to Library and Student Learning Commons requirements, Room 7301 is not available in September, October, November, January, February, and March.

Equipment and hours:

  • Polycomm video conferencing
  • 2 Large LCD Screens
  • PC desk-top computer with internet connection
  • Polycomm teleconferencing phone system
  • Standard phone
  • Whiteboard
  • Flip chart
  • Skype
  • Room is available Monday to Friday from 9:00am-4:30pm.

Wosk Room 7100

wosk room

Description:

This is the Wosk Seminar room in Special Collections located on the 7th Floor.

Seating is available for 16 people.

Booking policy:

Faculty and staff can book this room through Special Collections staff at 778.782.5335 for tutorial groups, classes, or special meetings which require the use of Special Collections material.

Equipment and hours:

  • Television monitor with VCR
  • Optional overhead projector
  • Optional ceiling-mounted screen
  • Room is available Monday to Friday from 10:00am - 4:30pm.

Obligations of the person booking a Library meeting room at W.A.C. Bennett Library

  1. Close the windows before leaving the room.
  2. Turn off the lights [except for Room 2105], and any equipment used before leaving the room.
  3. Leave the room's furniture in the order it was found.
  4. Lock the doors after the room has been vacated.
  5. Make arrangements in advance to have Library Systems staff scan any computer disks for viruses [778.782.4706].
  6. Inform Equipment Services regarding any malfunctioning equipment [778.782.4470].
  7. Non-Library personnel need to contact Library Systems if computers are to be used [778.782.4706].
  8. Meeting room users must respect the Library's code of conduct and activities should not interfere with normal Library operations.