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Communication & Consultation: Collection Policy Review 2019/20

Current opportunities to provide your input

Respond to our survey

Send us your input via this survey [open until December 20]. It will take approximately 10 minutes to complete; it asks questions about the library collection in general, and your views on ebooks and deselection.

Your feedback will assist library task groups in writing initial draft policies and help shape the future of library collections. There will be opportunities to provide further feedback throughout the process. Future events will be posted on this page.

What we've heard from you so far

  • “There are important differences between disciplines, for example with respect to how ebooks are used and when materials are deselected.”
  • “It is important to pay attention to ebook licensing. We want ebooks that allow for text-mining and downloading chapters without restrictions.”
  • “Will the library collect non-English language materials?”
  • “The deselection policy should include types of materials to protect.”
  • More feedback (and the changes we've made)

Upcoming events

Focus groups and town halls

Dates: TBA (March 2020 - May 2020)
Purpose: To gather iterative community input on the policy drafts.

Past events

Faculty Rep +1 meeting

Burnaby: October 28, 2019 | Vancouver: October 30, 2019 | Surrey: October 31, 2019
Purpose: To provide background on this policy review, and to gather faculty input on the communication and consultation process.


This timeline gives best estimates; dates may change.

  • May 2019: Task groups formed (Collections Policy Task Group, eBook Policy Task Group, Deselection Policy Task Group)
  • June 2019: Task groups determine their Terms of Reference
  • July - August 2019: Task groups gather information and identify topics to address in the policies
  • October 2019:
    • Present an update at the Senate Library Committee meeting
    • Consult with the SFU faculty representatives about the policy revision process
  • November 2019:
    • Review faculty rep feedback and revise process and communication materials
    • Invite SFU faculty and graduate students to send their input via survey (input also accepted from other SFU community members)
  • December 2019 - February 2020:
    • Task groups review the survey results
    • Provide a summary of results to share with the SFU community
    • Task groups write initial drafts
    • Present a summary of input received and seek feedback on initial drafts at the Senate Library Committee meeting
  • March - May 2020:
    • Consult with the SFU community about the initial draft policies via focus groups and/or departmental meetings
    • Review feedback and make revisions to drafts
    • Consult with the SFU community about the revised draft policies via town halls
    • Review feedback and make revisions
  • June 2020: Present policies for final comment/feedback at the Senate Library Committee meeting

Questions or comments?

Please contact the task group chairs at with any questions or comments. Learn here about the task groups and their members. For information about why we're reviewing our collection policies, see Background.