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Communication & Consultation: Collection Policy Review 2019/20

What we've heard from you so far

  • “There are important differences between disciplines, for example with respect to how ebooks are used and when materials are deselected.”
  • “It is important to pay attention to ebook licensing. We want ebooks that allow for text-mining and downloading chapters without restrictions.”
  • "I do enjoy the ability to access material remotely via electronic formats. There is a place for both electronic and print.”
  • “The deselection policy should include types of materials to protect.”
  • “To me the gold standard is the print version for reading/research - along with an electronic version that is also available for future access or reference purposes.”
  • More feedback (and the changes we've made)

Upcoming events

Focus groups and town halls

Dates: TBD (waiting until SFU campuses re-open)
Purpose: To gather iterative community input on the policy drafts.

Past events

Faculty Rep +1 meeting

Burnaby: October 28, 2019 | Vancouver: October 30, 2019 | Surrey: October 31, 2019
Purpose: To provide background on this policy review, and to gather faculty input on the communication and consultation process.


Open for responses November 21 - December 20, 2019
Purpose: To gather initial input from SFU faculty, students and staff to assist in writing draft policies.


This timeline gives best estimates; dates may change.

  • May 2019: Task groups formed (Collections Policy Task Group, eBook Policy Task Group, Deselection Policy Task Group)
  • June 2019: Task groups determine their Terms of Reference
  • July - August 2019: Task groups gather information and identify topics to address in the policies
  • October 2019:
    • Present an update at the Senate Library Committee meeting
    • Consult with the SFU faculty representatives about the policy revision process
  • November 2019:
    • Review faculty rep feedback and revise process and communication materials
    • Invite SFU faculty and graduate students to send their input via survey (input also accepted from other SFU community members)
  • December 2019 - February 2020:
    • Survey closes on December 20, 2019
    • Task groups review the survey results
    • Share survey findings with the SFU community
    • Present an update of the collections policy review at the Senate Library Committee meeting
  • March - May 2020: Task groups write initial drafts and consult with all library staff
  • June 2020: Present draft policies and discuss plans for consultation with the SFU community at the Senate Library Committee meeting

Note: Due to the impact of COVID-19 and in particular the effect of social distancing/self-isolation, the Library has decided to postpone consultations with the SFU community during this period. 

Questions or comments?

Please contact the task group chairs at with any questions or comments. Learn here about the task groups and their members. For information about why we're reviewing our collection policies, see Background.