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Simon Fraser University Library ANNUAL REPORT Fiscal Year 1997/98

Simon Fraser University Library

ANNUAL REPORT
Fiscal Year 1997/98



 



CONTENTS

  • Tables:
LIBRARY HIGHLIGHTS 1997/98
 
Library Self-Study and External Review
  • The Library Management Group prepared for the Library's external review by conducting a self-study. Opinion about library services was obtained from the University community via two surveys conducted in the 1997 Fall semester. The self-study focused on three topics: Library accomplishments since the 1991 Library review, current concerns, and future directions. The Library's External Review Committee visited the SFU Burnaby and Downtown campuses in March 1998. The External Review Committee's report was not released until June 1998. It is expected that Library managers and staff will focus much of their effort during 1998/99 in responding to the External Review Committee's report and recommendations, as well as producing a three year plan for the Library.
Library Collections
  • The University’s allocation to the Library materials budget for FY 1997/98 was insufficient to entirely compensate for the continuing price inflation and currency devaluation. Consequently the Library cancelled $100,000 in journal subscriptions and reduced its previous year’s target of monographs acquisitions by $20,000. These reductions were made after all academic departments reviewed their journals and ranked them from the most critical to the least critical. The Senate Library Committee determined a formula for allocating the target reductions assigned to various library and academic department accounts in a fair and equitable manner.
  • The Library Endowment Funds reached $2,000,000 despite the elimination of matching grants from the BC government.
  • The Library’s gifts program brought in gifts valued at $490,600. The largest gift was from MPR Teltech which came to the Library through an initial contact in the Engineering Sciences Faculty. Dispersion of the MPR Teltech gift was shared with the University of Victoria Library. Other significant gifts came from two retiring SFU faculty members. There were over 100 library gift donors during the year.
New Loans Division Services
  • The Loans Division initiated a self-serve cassette tape duplicating service for course lecture tapes. This has reduced the number of original tapes which go missing by about 60 %, and enables students to have their own personal copy of a taped lecture.
  • The Loans Desk began to offer a money change service for students and faculty. It is not unusual for Loans staff to dispense between $500 and $1,000 per day in change. At the same time, the Loans Desk began to offer refunds for photocopying Copicards.
  • The number of book loan renewals for three week books was increased from one to two at the beginning of the Spring semester.
Library Computer Systems and Services
  • A web interface was developed for searching the Library’s BRS databases. It is named SLRI (SFU Library Research Instrument) and is a significant rewriting of software developed at Stanford University.
  • Web based document requesting software, named GODOT (Generalized Online Document Ordering and Texts), was developed and integrated with SLRI. When SLRI displays the citation of a desired document, GODOT tells which BC and western Canadian university libraries have the document; it can then be requested for delivery using GODOT. The ease of using the GODOT software to order documents has significantly increased the number of requests processed by Interlibrary Loans. The GODOT software was developed by SFU Library on contract with the Council of Prairie and Pacific University Libraries.
  • The availability of online full text via the SFU Library Kiosk has grown rapidly, especially for science journals and government documents. A large collection of online full text journals will be added in the fall as part of a BC Electronic Library Network consortium purchase.
  • Work was begun on an online Library course for accessing business information. A prototype will be demonstrated at SFU’s 2nd Annual Symposium on Innovative Teaching and Educational Technology Exhibition in October.
Library Processing Division
  • A number of projects were undertaken to improve information in the Library's online catalogue: Statistics Canada documents were entered into the catalogue together with the appropriate Internet linkages, the display of journal holdings information was improved, and additional work was done to integrate the old government documents collection into the LC classed collection.
Reference Services (W.A.C. Bennett Library)
  • Library services were promoted in the University community with presentations at the 1st Annual Symposium on Innovative Teaching and Educational Technology Exhibition; at a joint seminar with staff from the Lohn Learning Centre; and at an SFU Administrators meeting. Presentations were also made to a number of departments. The faculty newsletter about Library services continues to be distributed during the fall and spring semesters.
  • Faculty consultations with liaison librarians increased 35 % over the previous year.
  • 4,000 SFU students received library research instruction tailored to specific course assignments. This was a 40 % increase over the previous year.
  • Library Kiosk web pages were linked to University course web pages to assist students in completing their assignments.
Research Data Library (RDL)
  • The RDL assumed responsibility for providing access to and management of GIS (Geographical Information Systems) databases. A number of geocoded databases and files were mounted during the year. RDL has held workshops on using GIS.
  • The 1996 census files were mounted on the RDL web pages.
  • Access to the International Monetary Fund databases was negotiated for SFU through the University of Toronto’s CHASS (Computing for Humanities and Social Sciences Facility). CHASS also continues to provide SFU faculty and students web format access to CANSIM and CITIBASE databases.
Samuel and Frances Belzberg Library
  • Use of the Belzberg Library has stabilized over the last few years with a total annual head count usage of 170,00 and a total of 42,000 information queries.
  • Library use instruction was integrated into the general orientation sessions for new students in the Executive MBA, Gerontology, Liberal Studies, master of Publishing, and the Integrated Studies Program as well as a number of non-credit programs.
  • Nine new public computers were installed to improve access to the web.
  • The library entrance doors were upgraded with an automatic opening mechanism for disabled users.
  • A major shelf inventory project was undertaken to retain only actively used books at Belzberg Library. Books not retained at Belzberg were returned to W.A.C. Bennett Library.



TABLE A: Recorded Usage of Library Collections

1997/98
 

Library Collection Category # Items Loaned 1997/98
# Items Used In Library 1997/98
Total Items Used 1997/98
Percent Change from Previous Year
General Stacks
374,788
254,847
629,635
- 3.31 %
Reserves
100,757
N/A
100,757
- 14.60 %
Subtotal
475,545
254,847
730,392
- 5.04 %
         
OTHERS:        
Fine Arts
15,439
3,082
18,521
+ 16.09 %
In Process
1,094
N/A
1,094
- 13.65 %
Journals
N/A
216,080
216,080
- 1.73 %
Maps
448
5,509
5,957
+ 16.03 %
Microforms
N/A
24,109
24,109
- 12.74 %
Reference
N/A
36,551
36,551
- 4.94 %
Subtotal
16,981
285,331
302,312
-1.95 %
         
Bennett Totals
492,526
540,178
1,032,704
- 4.16 %
Belzberg Totals
14,331
14,973
29,304
+ 10.31 %
         
GRAND TOTALS
506,857
555,151
1,062,008
- 3.81 %

 

1996/97
 

Library Collection Category # Items Loaned 1996/97
# Items Used In Library 1996/97
Total Items Used 1996/97
General Stacks
394,620
256,184
651,184
Reserves
117,980
N/A
117,980
Subtotal
512,600
256,564
769,164
       
OTHERS:      
Fine Arts
12,631
3,323
15,954
In Process
1,267
N/A
1,267
Journals
N/A
219,884
219,884
Maps
429
4,705
5,134
Microforms
N/A
27,629
27,629
Reference
N/A
38,449
38,449
Subtotal
14,327
293,990
308,317
       
Bennett Totals
526,927
550,554
1,077,481
Belzberg Totals
13,210
13,355
26,565
       
GRAND TOTALS
540,137
563,909
1,104,046


TABLE B: Growth of Library Collections
 

COLLECTION CATEGORY Collection Size

March 31, 1997


Net Growth

FY

1997/98


Collection Size

March 31, 1998


       
Classified Volumes
1,092,752
31,904
1,124,656
Unclassed Volumes (Journals)
211,947
8,644
220,591
SUBTOTAL Letterpress Volumes
1,304,699
40,548
1,345,247
       
Microfilm (# of reels)
43,531
714
44,245
Microfiche (# of sheets)
(943,114)
(13,348)
(956,462)
MICROFICHE VOLUME

Equivalencies (i.e., 1 / 1.4)

673,653
9,534
686,187
SUBTOTAL NET Micromaterial Volumes
717,184
10,248
727,432
       
TOTAL PRINT VOLUME HOLDINGS
2,021,883
50,796
2,072,679
       
OTHER COLLECTIONS FORMATS:      
Manuscripts (in linear meters)
181
14
195
Maps
85,862
1,073
86,935
Slides
46,324
784
47,108
Sound Recordings
8,018
287
8,305
Videotapes
72
5
77
       
MAGNETIC FORMATS      
Numeric Computer Files

(Research Data Library)

1,328
210
1,538
Library Databases

(Library Kiosk Menu)

79
5
84
       
CURRENT SERIAL SUBSCRIPTIONS
8,670
(349)
8,321


TABLE C: Interlibrary Loans and Telebook Services
 

Service Category
1997/98
1996/97
% Change
       
SFU Loans to Other Libraries      
Books
6,656
4,974
+ 34 %
Photocopies
6,136
4,769
+ 29 %
ELN-OJAC Doc Deliveries
2,583
2,556
1 %
TOTAL Items Loaned by SFU
15,375
12,299
+ 25 %
       
Items Borrowed from Other Libraries      
Books
2,877
2,273
+ 27 %
Photocopies
8,314
5,938
+ 40 %
TOTAL Items Supplied to SFU
11,191
8,211
+ 36 %
       
Items Borrowed via UBCLIB Request      
Books
2,390
2,062
+ 16 %
Photocopies
6,601
6,815
- 3 %
Total UBCLIB Items Supplied to SFU
8,991
8,887
+ 1 %
       
TOTAL Borrowed From All Sources
20,182
17,088
+ 18 %

Notes:

1. Starting August 1997, students were able to use GODOT, a holdings and requesting software developed by the Library. Using GODOT, students can request materials online from over 40 libraries from 18 literature index databases. These numbers are included under "Photocopies in the Items borrowed from Other Libraries".

2. Starting December 1996, students at the Bennett Library were made eligible to use the OJAC requesting service. These numbers are included under Photocopies in the "Items Borrowed from Other Libraries".
 
 

Telebook Service
1997/98
1996/97
% Change
       
Distance Ed Student Requests
425
534
- 20 %
Items Requested by Students
2,122
2,761
- 23 %
       
ITEMS Sent to Students      
Books
464
426
+ 9 %
Journal Articles
951
1,369
- 31 %
Videos
371
476
- 22 %
Total Items Sent
1,786
2,271
- 21 %


TABLE D: Samuel and Francis Belzberg Library
 

Service Category
1997 / 98
1996 / 97
% Difference
       
Use of Library (Headcount)
171,768
170,683
+ 0.6 %
       
User Assistance      
General Information
31,524
31,856
- 1.0 %
Reserves
2,573
2,327
+ 10.6 %
General Reference
8,171
8,444
- 3.2 %
In Depth Reference
1,454
745
+ 95.2 %
E-mail Reference
254
401
- 36.7 %
Total User Assistance
42,268
42,627
- 0.8 %
       
Use of Collection      
Loans
14,331
13,210
+ 7.8 %
In-Library Use of Materials
14,973
13,355
+ 12.1 %
Total Collections Use
29,304
26,565
+ 10.3 %
       
Items supplied from Bennett
7,095
6,568
+ 8.0 %
Items supplied to Bennett
587
592
- 0.8 %
       
Library Research Instruction      
Instructional Sessions
72
68
+ 5.9 %
Number of Participants
470
462
+ 1.7 %


TABLE E: W.A.C. Bennett Library Reference Service

Library Research Instruction:
 

  1997 / 98 1996 / 97
 
Classes
Students
Classes
Students
Subject Specific Instruction
171
4,015
125
2,731
General Research Instruction
38
1,1156
37
474
TOTALS
209
5,180
162
3,205
Per Cent Change
+ 29 %
+ 61 %
   

 

User Assistance:

1997/98
 

Service

Location

Directional

Queries

Reference

Questions

Research

Advice

TOTAL % Change from

Previous Year

           
3rd Floor*
7,867
41,640
1,360
50,867
-3.7 %
6th Floor
9
5,922
209
6,140
+22%
Maps
Nil
504
Nil
504
-47%
Fine Arts
623
1,243
Nil
1,866
+23%
GRAND

TOTAL

8,499
49,309
1,569
59,377
-1.6%

 

1996/97
 

Service

Location

Directional

Queries

Reference

Questions

Research

Advice

TOTAL % Change from

Previous Year

           
3rd / 5th

Floor*

7,703
44,557
587
52,847
-9.0 %
6th Floor
nil
5,015
11
5,029
-45.4 %
Maps
nil
958
nil
958
+26.7 %
Fine Arts
1,053
461
nil
1,514
+50.0 %
GRAND

TOTAL

8,756
50,991
598
60,348
 

*Note: The Reference Desk and Collection were moved to the 3rd floor of the W.A.C. Bennett Library in December 1996.


TABLE F: Library Materials Budget Expenditures 1991/92 to 1997/98
 

Applied Sciences
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
Communications
33,429
37,206
25,573
25,623
24,144
24,466
21,139
Computing Science
147,971
157,842
146,743
105,550
99,888
111,029
104,678
Engineering Science
110,897
103,105
93,494
92,223
72,040
54,761
57,168
Kinesiology
107,545
106,358
103,262
71,821
37,260
10,574
7,785
Resource & Environment
16,699
11,066
8,268
7,769
7,861
5,269
7,712
Tourism Management
46
249
1,544
2,048
1,801
2,677
1,827
SUBTOTALS:
419,587
415,825
378,885
305,034
242,994
208,774
200,310
               
Arts
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
Anthropology
26,073
30,195
24,128
20,855
20,090
23,167
19,407
Archeology
26,608
24,462
19,664
22,235
18,600
15,602
19,416
Contemporary Arts
106,361
97,508
82,063
73,081
79,535
72,685
64,771
Discs
5,147
5,605
7,508
6,934
2,522
4,668
2,902
MFA
9,142
6,452
9,193
10,980
9,384
13,148
3,657
Slides
3,254
3,541
3,729
5,027
5,313
3,521
2,674
Criminology
57,854
49,703
44,965
40,544
38,098
34,358
31,744
Economics
233,496
229,895
210,288
188,587
189,587
170,457
143,187
English
135,512
122,493
111,918
111,748
85,074
83,831
84,194
French
32,809
32,386
30,505
38,550
27,998
21,613
19,703
Geography
83,368
99,641
82,967
79,709
67,709
63,140
55,640
Gerontology
16,049
18,056
6,700
5,570
4,657
4,471
6,229
History
94,619
73,790
83,495
82,788
66,023
64,504
61,297
LatinAmer.Studies-General
10,524
N/A
N/A
N/A
N/A
N/A
N/A
Linguistics
51,936
47,563
38,823
38,831
28,848
26,034
32,681
Literature (foreign)
11,166
14,335
19,959
17,581
20,281
17,200
16,694
MA Latin Amer. Studies
5,072
2,584
3,366
4,764
1,999
0
0
MA Liberal Studies
10,474
8,462
3,617
11,711
15,686
6,762
1,362
MA Publishing
6,143
5,556
27,333
550
0
0
0
Philosophy
52,166
52,413
47,337
43,227
44,227
40,136
34,543
Political Science
216,057
203,282
180,678
184,803
155,659
135,677
125,353
Psychology
140,922
135,949
122,111
113,203
97,542
78,989
62,356
Sociology
134,287
141,149
119,631
104,956
96,870
86,481
72,767
Spanish Literature
0
0
0
0
0
0
0
Span/Latin Amer. Studies
0
7,916
10,420
14,061
17,478
16,1138
16,773
Women's Studies
7,140
6,849
10,414
6,718
5,312
4,686
5,802
SUBTOTALS:
1,476,181
1,420,785
1,300,810
1,226,408
1,099,175
987,268
883,780
               
 
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
Business Administration
179,174
180,496
168,552
148,734
147,928
136,511
129,545
International Business
7,751
7,752
6,876
17,097
0
0
0
SUBTOTALS:
186,925
188,248
175,428
165,831
147,928
136,511
129,545

Note: Prior to 1997/98, expenditures for Latin American. Studies-General were included with Spanish/Latin American Studies; and the expenditures for Earth Sciences were included with Geography.

 
TABLE F (pt.2): Library Materials Budget Expenditures 1991/92 to 1997/98
 
 
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
EDUCATION
71,070
78,513
72,500
66,799
71,563
56,123
52,596
               
               
SCIENCES
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
Biological Sciences
653,600
624,995
588,762
533,028
445,354
443,160
364,429
Chemistry
610,317
578,229
525,266
440,469
375,409
387,672
332,374
Earth Sciences
35,659
0
0
0
0
0
0
Mathematics & Statistics
266,050
250,644
236,078
202,544
164,650
183,839
114,795
Physics
447,704
428,911
379,260
333,870
307,084
334,976
258,287
SUBTOTAL:
2,013,331
1,882,778
1,729,366
1,509,912
1,292,498
1,349,647
1,069,885
               
               
MISCELLANEOUS
1997/98
1996/97
1995/96
1994/95
1993/94
1992/93
1991/92
Athletics / Recreation
3,128
4,337
4,456
3,926
3,803
3,960
3,896
Belzberg Library - General
51,987
56,322
52,195
52,938
38,356
89,746
103,413
Belzberg- Databases, etc.
27,427
32,590
31,521
32,492
19,095
0
0
Belzberg- Newspapers
15,085
14,648
13,326
12,672
27,074
0
0
Binding
248,848
228,515
201,203
174,657
195,020
168,432
136,161
Databases/ CDROMs, etc.
353,088
289,307
78,116
161,868
69,894
0
0
Research Data Library Data
29,499
36,321
14,642
18,960
15,360
44,865
24,831
Fraser Valley
0
0
0
0
0
0
42
Gifts
0
0
460
42
0
98
65
General - Humanities
7,846
8,526
7,810
7,193
6,587
6,316
4,866
General- Library
151,362
140,246
152,049
144,683
210,753
204,536
166,682
General - Newspapers
64,242
53,559
51,053
45,309
17,273
0
0
General - Sciences
27,176
29,826
19,331
53,483
48,215
42,345
42,289
General - Social Sciences
58,843
58,068
59,754
58,487
46,953
43,983
41,559
GST-US Serials (Blaine)
21,440
19,945
26,648
13,141
0
0
0
Maps
4,525
3,244
2,637
3,341
5,268
2,768
4,617
Replacements/Added copies
1,648
7,763
16,372
76,725
0
0
0
Shuswap/Cariboo Access
0
0
0
0
329
3,053
2,069
Special Collections
21,520
24,344
10,047
13,411
18,218
5,505
21,031
Special Collections-bp nichol
25,000
25,000
25,000
40,000
0
0
0
SUBTOTAL:
1,112,663
1,032,562
766,619
913,336
722,199
615,607
551,519
               
GRAND TOTAL: 
5,279,756
5,018,712
4,423,608
4,187,320
3,576,356
3,353,931
2,887,635

NOTES:

  1. With respect to Databases / CDROMs, etc. additional expenditures not shown here were spent from Lohn Grants as follows: 1995/96 $100,000; 1993/94 & 1994/95, $70,000.
  2. Expenditures are reported from the Library's Innovative Computer System before final reconciliation with Financial Services; and therefore minor discrepancies may occur. In addition, the reported expenditures pertain to the University budget allocation and miscellaneous revenues.



TABLE G: Expenditures for Monographs versus Serials 1996/97 to 1997/98
 

    1997/98
      1996/97
 
APPLIED SCIENCES
$ TOTAL
PCT MONO
PCT SER
 
$ TOTAL
PCT MONO
PCT SER
Communications
33,429
74 %
26 %
 
37,206
64 %
36 %
Computing Science
147,971
31 %
69 %
 
157,842
36 %
64 %
Engineering Science
110,897
46 %
54 %
 
103,105
47 %
53 %
Kinesiology
107,545
14 %
86 %
 
106,358
21 %
79 %
Resources & Envirn. 
19,699
46 %
54 %
 
11,066
52 %
48 %
Tourism Management
46
100 %
0 %
 
249
100 %
0 %
Subtotal: 
419,587
35 %
65 %
 
415,825
38 %
62 %
               
ARTS
$ TOTAL
PCT MONO
PCT SER
 
TOTAL
PCT MONO
PCT SER
Anthropology
26,073
58 %
42 %
 
30,195
69 %
31 %
Archaeology
26,608
54 %
46 %
 
24,462
61 %
39 %
Contemporary Arts
106,361
78 %
22 %
 
97,508
81 %
19 %
Discs
5,147
100 %
0 %
 
5,605
100 %
0 %
MFA
9,142
34 %
66 %
 
6,452
50 %
50 %
Slides
3,254
011 %
0 %
 
3,541
100 %
0 %
Criminology
57,854
53 %
47 %
 
49,703
50 %
50 %
Economics
233,496
39 %
61 %
 
229,895
38 %
62 %
English
135,512
76 %
24 %
 
122,493
77 %
23 %
French
32,809
84 %
16 %
 
32,386
85 %
15 %
Geography1
83,368
24 %
76 %
 
99,641
14 %
86 %
Gerontology
16,049
27 %
73 %
 
18,056
22 %
78 %
History
94,619
73 %
27 %
 
73,790
68 %
32 %
Latin-American Studies -General2
10,524
25 %
75 %
 
7,916
30 %
70 %
Linguistics
51,936
52 %
48 %
 
47,563
53 %
47 %
Literature (Foreign)
11,166
90 %
10 %
 
14,335
84 %
16 %
MA Latin Amercan Studies
5,072
19 %
81 %
 
2,584
45 %
55 %
MA Liberal Studies
10,474
75 %
25 %
 
8,462
95 %
5 %
MA Publishing
6,143
69 %
31 %
 
6,556
70 %
30 %
Philosophy
52,166
64 %
36 %
 
52,413
66 %
34 %
Political Science
216,057
47 %
53 %
 
203,282
48 %
52 %
Psychology
140,922
30 %
70 %
 
135,949
33 %
67 %
Sociology
134,287
74 %
26 %
 
141,149
76 %
24 %
Women's Studies
7,140
47 %
53 %
 
6,849
64 %
36 %
SUBTOTAL: 
1,476,181
54 %
46 %
 
1,420,785
54 %
46 %

Notes:

  1. Before 1997/98, Geography included Earth Sciences.
  2. Before 1997/98, Latin American-General included Spanish.
TABLE G: Expenditures for Monographs versus Serials 1996/97 to 1997/98
 
    1997/98
      1996/97
 
 
$ TOTAL
PCT MONO
PCT SER
 
$ TOTAL
PCT MONO
PCT SER
               
BUSINESS ADMINISTRATION
179,174
44 %
56 %
 
180,496
44 %
56 %
International Business
7,751
5 %
95 %
 
7,752
18 %
82 %
SUBTOTAL: 
186,925
42 %
58 %
 
188,246
43 %
57 %
               
EDUCTION
71,070
57 %
43 %
 
78,513
60 %
40 %
               
SCIENCE              
Biological Sciences
653,600
11 %
89 %
 
624,995
15 %
85 %
Chemistry
610,317
5 %
J95 %
 
578,229
7 %
93 %
Earth Sciences
35,659
3 %
97 %
 
N/a
N/a
N/a
Math & Statistics
266,050
21 %
79 %
 
250,644
22 %
78 %
Physics
447,704
7 %
93 %
 
428,911
8 %
92 %
Subtotal: 
2,013,331
9 %
91 %
 
1,882,778
12 %
88 %