Library Materials Budget 2001-2002

Library Materials Budget 2001/2002

Here is the 2001/2002 Library Materials Budget as supported by the Senate Library Committee at their October 22, 2001 meeting.

Each year the Library creates a Library Materials Budget that strives to strike a suitable balance between books, serials and periodicals, while accommodating the different materials needs of the various disciplines. It also considers the fluctuating Canadian dollar, inflation and increases in both serial and periodical subscriptions. We continue to monitor the book purchases by each account and keep a close eye on the journal purchases. We also continue to provide the flexibility of moving discretionary funds to increase serials/periodical purchases, if so desired. To ensure that book purchases are not overlooked by any single fund, we reserve the right to allow up to only 90% of the total fund to cover serial and periodical purchases.

In establishing this year's Library Materials budget, the following principles have been applied:

1. Past experience has shown that scientific, medical and technical serial and periodical subscriptions have greater price increases than other subject areas. Therefore all Science and Applied Science serial and periodical subscriptions are set based on a 9% increase over 2000/01 expenditures. All other subscriptions including databases have been increased by 8%.
2. All Book Approval funds have been increased by 4.5% on the lower value of the 2000/01 appropriation OR the 2000/01 expenditures. Approval Books are received based upon subject profiles we have established with our book providers. Where no Approval line appears, the Books - Forms and Books - Discretionary budget lines have been increased by 4.5%. All other Books Form and Discretionary funds are set at the same value as the 2000/01budget appropriations.
3. Rarely used general library serial and periodical subscriptions will continue to be reviewed and discontinued. Newspaper subscriptions now available via the Internet will be reviewed and discontinued.

To make reading this budget easier, the fund codes have been replaced with more generic headings. Not all funds will have all the following codes:

• Books - Approvals: purchases received in book form based on subject profiles set up with our major book vendor. Primary subjects are covered by these Approvals profiles. Approximately 65% of all book titles purchased come in on Approval.
• Books - Forms: purchases from information forms received based on subject profiles set up with our major book vendor. Secondary subjects are covered by forms in the profiles.
• Books- Discretionary: purchases from information provided by faculty and students. Depending on the subject area, mainly secondary subjects are covered by Discretionary purchases.
• Periodicals cover the journals purchased by the Library.
• Serials: cover other regularly purchased items that are bought from year to year. These consist of yearbooks, annuals, handbooks, etc.
• Databases cover electronic indexes that are purchased each year. Subject based databases are covered in the departmental budgets and more general databases are purchased out of the general funds.

Library Materials Budget 2001/2002