Formatting Your Thesis: Tables, Figures, Illustrations, etc.
Table of Contents
Objects such as tables, figures, equations, molecules, schemes, photos, questionnaires, etc., are used to illustrate the content and presentation of your thesis.
- To use landscaped-oriented objects in your document, see the Theses Tables, Images, PDFs, High-Quality Print video and/or the Workshop's Handout.
- See copyright@sfu for obtaining copyright permission, if required.
Tables, figures, illustration requirements and tips
- Include captions/titles/headings for tables, figures, and other illustrations within the text of your thesis Word document. This allows captions and headings to be auto-generated into the Table of Contents (ToC) or the lists that appear after the ToC.
- There is a 6" maximum width for objects.
- Rather than copy and paste images into your thesis, insert each image via Word's menu so that the “In Line with Text” layout is automatically applied to each image.
Consult the figure, table, caption sections of the Thesis Template Instructions and, in your thesis, apply the appropriate styles to format:
- paragraphs to which the images are attached
- figure notes, if any
Source Notes or Footnotes for tables/figures/illustrations are inserted manually.
- Insert the note in the paragraph directly below the table/figure in Word.
If a footnote:
- superscript the letter or symbol within the table/figure.
- superscript the letter or symbol at the beginning of the footnote.
- Font: Minimum Arial Narrow 10pt for large tables.
- Line Spacing: Single-spaced with space between rows.
- To change the font or line-spacing for tables see the Thesis Template Instructions.
For help with manipulating tables in Word, see the "Tables, Images, PDFs, High-Quality Print, etc."
- Font: Ensure that text in image files follow the overall Font Specifications and—once inserted into your thesis—is large enough to be read. The font in images should appear to be the same size as the text in your thesis.
- Line Spacing: Single-spaced.
- If you are going to be re-working images, that is saving an image more than once, scan at a minimum resolution of 600dpi and save as an original from which to work (.TIF is best).
- Open in an image editing program (e.g., Photoshop, Fireworks, etc.) and, with the selection tool, select very close around the text/image, and crop.
- If a landscaped image, rotate (90-degrees counter-clockwise) so the top of image is on the left.
- Resize the image to a maximum of 6" width (you can go smaller than this if the details in your image are big enough for your readers to see/read).
- Change the resolution to 300dpi (this is the minimum for print quality). (Note. You may be able to go as low as 250 or 200 on the occasional image, however this is questionable and, therefore, not recommended. This may work for some image files, but not others. The only way to know this is to try it, insert the image into your document, and print that page to see if the quality is ok.)
- Save as a high-quality .JPG.
Adding section breaks to make landscaped pages creates problems with the page number location, margins, and page numbering.
- Include table and figure captions (i.e., titles) in your Word document (not as a part of the object) so that they can be generated into the lists, which appear after the Table of Contents.
- Use the Landscaped Tables/Pages template to create landscaped tables, flowcharts, etc., in a file separate from your thesis.
- Follow the steps in "Tables, Images, PDFs, High-Quality Print, etc." to manipulate tables and image files
- Insert the image(s) into your document as stated in Tables, figures, illustration requirements and tips.