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Thesis submission: Register information online about your thesis and upload your thesis

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Thesis submission is entirely online. It is the student's responsibility to upload all documents and complete the submission steps. 

To submit your thesis to the Library by the deadline dates and times, you must complete the following steps.

Login and register on the Thesis Registration System

 

Check mark Step number  
  1

Before registering to submit your thesis in the Thesis Registration System, ensure that your Thesis Title and Abstract have been authorized by your senior supervisor.  Warning: Once you have entered information into the fields (e.g. your student number, your email, thesis title etc.)  in the Thesis Registration System and saved your record, with the exception of uploading files, you cannot make changes to your the data as it has been entered. 

  2 Go to the Thesis Registration System.
  3

Login with your 14-character library barcode and your first name.  Note that the first letter of your first name must be capitalized (e.g., enter Jasbir not jasbir).

  4 In the fields provided in the Thesis Registration System, enter your contact information, name, thesis title, course number, abstract, etc. (At this time, make sure all fields with a red asterisk [*] is filled out.)
  5 Save your record (click the Save / Update button).

If you have a previous graduate degree from SFU:

Access to the Thesis Registration System will have to be reset by Library Systems. Contact thesis@sfu.ca to reopen access.

 

Upload your thesis, supporting materials, and documentation

Check mark Step number  
  6 If you aren't logged in already, login to the the Thesis Registration System and click on the Edit tab.
  7

Upload a PDF version of your thesis. 

  • If your thesis contains image/figures, please upload a high-quality, press-quality, or standard-quality PDF (or equivalent).  Ensure that your thesis follows the library's formatting standards.

Please contact the Theses Office if you require assistance in conversion of your thesis to a PDF.

  8

Upload supplementary material files if applicable (see Appendices & Supplemental Material).

  9

ALL thesis supporting documentation MUST be scanned as a PDF, uploaded, and saved into the Thesis Registration System before a thesis will be accepted by the Library. 

Required documentation includes:

  1. signed and dated Approval Page
  2. signed and dated Supervisor Revision Memo (unless you have a 2-member Supervisory Committee)
  3. signed and dated Non-Exclusive Copyright License

If applicable documentation includes:

  1. Ethics Approval (If you have Ethics approval, ensure the Ethics Statement is inserted as page iii of your thesis)
  2. Copyright Permissions (for theses that used other authors' copyrighted material)
  3. Postponement Approval (if requested) 
  10 Save your record (click the Save / Update button).

 

Book a thesis intake appointment (recommended)

Please note that although it is recommended, an intake appointment is NOT required in order to submit your thesis to the library. Should you wish, you may move ahead to step 13 and submit your thesis and supporting documentation to the Thesis Registration System. 

Check mark Step number  
  11

Book a Thesis Intake appointment with the Theses Office to ensure that your thesis meets formatting requirements and that all supporting documentation is accurate and complete.

  12

The intake stage of submitting your thesis is done at your appointment. You will be informed of formatting changes that may be required. You, your graduate assistant, and the Dean of Graduate Studies Office will receive a message confirming that your submission has been completed and awaits auditing.

 

Complete your thesis submission in the Thesis Registration System

Check mark Step number  
  13

Once you have confirmed that you have met ALL the requirements for formatting and have uploaded ALL required supplementary materials and documentation, complete your thesis submission:

  • Login to the Thesis Registration System and click on the Edit tab.
  • Select the submission checkbox that states:
    "I have completed ALL requirements listed above and am ready to submit my thesis to the Library for review".
  • Click the Save / Update button.
  • Ensure you receive an email that confirms your official submission date and time to the Library.

 

After submission, your thesis will enter the queue for processing, which does not affect your requirements for graduation - please see After you have submitted your thesis to the Library.