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After you have submitted your thesis to the Library

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Requirements for graduation as they pertain to thesis submission

Your requirements for graduation (as they pertain to thesis submission) have been fulfilled once you have completed the following within the Thesis Registration System:

  • registered information online about your thesis
  • uploaded a PDF copy of your thesis
  • uploaded supplemental files, if applicable
  • uploaded scanned PDFs of the required forms
  • selected the checkbox that states, "I have completed ALL requirements listed above and am ready to submit my thesis to the Library for review".

After your thesis is submitted online in the Thesis Registration System, it is examined in two stages: the intake stage and the audit/approval stage. Any corrections that may be required will not delay your graduation.

Graduate Assistants and the Dean of Graduate Studies office are notified of thesis submissions.

Intake stage

It may take up to six weeks for your thesis to move through the intake stage. If problems are found with your thesis or accompanying forms at the intake stage, you will receive an "Alert" email detailing the problems and asking you to make the necessary changes within a reasonable time. 

Once you have made the changes, upload a new copy of the PDF version of your thesis to the Thesis Registration System and notify the Thesis Assistant that the changes have been completed.

While you must complete the requested changes, having to make changes to your thesis does not affect when you graduate.

Upon completion of this stage, you will receive an email from the Assistant for Theses.

Audit/approval stage

It may take up to three months for your thesis to move through this stage.

If problems are found with your thesis or accompanying forms at the audit stage, you will receive an email detailing the problems and asking you to make the necessary changes within a reasonable time.  

Once the changes have been made, you will need to upload a new copy of the PDF version of your thesis to the Thesis Registration System and notify the Thesis Assistant that the changes have been completed.

While you must complete the requested changes, having to make changes to your thesis does not affect when you graduate.

Once a thesis is audited, a record is added to the Library's catalogue and the thesis is deposited into SFU's Research Repository, Summit unless a postponement of publication was approved by the Dean of Graduate Studies office.

Upon completion of this stage, you will receive an email from the Assistant for Theses.

I found an error in my thesis.  Can I correct it?

Changes may only be made to selected pages that the Assistant for Theses has requested from you.

Changes not requested by the Assistant for Theses cannot be made to your thesis after your supervisor "signs-off" on your thesis or after you have submitted your thesis to the library. 

However, if you find a significant error that you feel must be changed, ask your supervisor to email the Associate Dean of Graduate Studies requesting authorization to make the changes.  The email must provide the following. 

  • specific details of the required changes
  • the justification for such changes
  • the page numbers that are affected.

If the change is approved, the Associate Dean of Graduate Studies will inform the Assistant for Theses that the changes can be made.

How can I obtain a bound copy of my thesis for personal use and/or my department's use?

Bound copies of a thesis can be purchased from the Simon Fraser Student Society (SFSS) Copy Centre  or other copy stores after the intake stage is complete.

The library is not responsible for binding departmental or student copies of theses.

Deposit your data

When you upload your thesis and indicate you have supplementary files, the Data Services Librarian will contact you to discuss uploading supplementary files comprised of data to the SFU Research Data Repository, Radar.

Uploading your data files to Radar is entirely voluntary. If you choose this option, your data should include any relevant documentation or code books and be in one of the formats identified as “Good” or “Best” in “What file formats should I use when working with data”.  Note that the SFU Library is not able to accept sensitive or non-anonymized data for deposit in Radar. If you want to discuss data deposit further or need assistance in uploading your data, please contact data-services@sfu.ca.

How can I direct others to find my thesis at the library?

See Finding SFU Theses and Projects.