September 2007 Report

Collections Management Activity Report
September 2007
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Budget and finance
Fund codes for International Studies were added to III, following appointment of Mike McIntosh as liaison librarian for this area. Expenditures to date this year will be totaled and moved to the new fund codes.

Access and Resources

• 470 new e-journal records added or modified and 926 e-journal records deleted.
• Don Taylor reviewed and negotiated licenses for the following products: Shakespeare Survey Online, EBS, Journal of Virology, Ornithology.
• Don and Christine updated numerous lists in CUFTS and identified changes in title list formats that required Todd H. to make changes to the appropriate CUFTS module title list uploading utility. Don and Christine also dealt with a variety of CUFTS related problems/questions, including title list problems brought to their attention by Heather Morrison of ELN, Kevin Stranack, and member libraries.
• Orders were finalized for the last of the financial datasets funded as a result of last year’s committee and report. Systems and RDL began working on implementation of some complex new products. Trials were initiated for CRC Netbases, Nineteenth-century short title catalog, Corpus des dictionnaires de l'Académie française, and History of Science, Technology, Medicine, and Art.

Meetings with Vendors
Gwen coordinated a training session for Global Books in Print with Bowker trainer; attended by collections staff, several liaison librarians and acquisitions staff
Gwen met with account representatives from the following companies:

• ProQuest
• Gale (Cengage Learning)
• OCLC
• Economist Intelligence Unit, with Carla and Colleen
• The Book House
• Springer

Course Assessments & External Reviews
Course assessments were completed for the following:

• URB 675
• Centre for Policy Studies on Culture and Communities

New Journal Price Queries, Orders, and Cancellations
Christine responded to 14 pricing requests from liaison librarians, and sent the following to Acquisitions:

• 15 new journal and database orders
• 3 orders for journal backfiles
• 5 upgrades to online access
• 97 cancellations/migrations for EBSCO’s 2008 renewal invoice
• 1 cessation

E-books
Don continued his e-book co-ordination activities, including troubleshooting access problems and establishing procedures with Acquisitions and Cataloguing as needed. Specific activities:

• Followed up with liaisons about the removal of Taylor & Francis books from ebrary. We have the option of purchasing individual T&F titles with perpetual access on the ebrary platform. Penny Swanson removed all the ebrary T&F titles from the opac.
• Participated in a conference call with Springer’s MARC Records committee.

Scholarly Communication
Gwen coordinated a conference call with counterparts from UVic, and UBC to continue planning for December 6th workshop for librarians and invited faculty members.

Other

Megan: Served on the Monograph Cataloguer selection committee; attended HLABC executive meeting September 17th; attended “Past, Present and Future in Health Education” on September 18th; began planning for a training session on the new Ovid platform for December; was busy with Health liaison responsibilities, including teaching a class on lit reviews a research team at Harbour Centre, meeting with new faculty members, and providing web site suggestions for an undergrad course development process.

Don: Agreed to peer review an article for the journal Collection Management; continued to meet with the CUFTS ERMS committee to discuss the functional requirements and functionality of the CUFTS ERMS, and set an estimated launch date of June 2008 for the database of database portion of the ERMS; Met with Patty, Frances and Gwen to discuss ERMS implementation and how it will affect workflows in Acquisitions—with Frances, will determine a timeline for implementation, and continue meeting with this group in the coming months; with support from Christine, continued work on citation analysis of theses from 1998, 2004 and 2006 to see how use of Big Deal publishers compares pre and post big deals; attended the NISO ERMS Workshop in Denver—very valuable and useful 2-day workshop with much information about ERMS implementation, and provided opportunity for SFU input into some of the ERMS standards that are being developed. In the ERMS world it seems that there are just as many high quality Open Source or locally developed options for libraries as there are vendor products.

Christine: Attended the opening of the Arts and Social Sciences Complex and stayed for the ceremony, reception and open house; verified package invoicing for Nature renewals; prepared III lists according to criteria for upcoming weeding in selected areas of 5th floor; worked on list of titles for upcoming celebration of SFU authors to make sure copies of all titles are available in Library, organizing ordering information for those that need to be ordered.

Gwen: Completed annual reviews with Don and Megan; met with Perce Groves and Danielle Arcand to discuss library acquisitions and budget support for French programs in Education; met with Mike McIntosh, Karen M., and Trish to discuss liaison duties for International Studies; served on the task group for Burnaby Public Library browsing collection at SFU; began gathering benchmarking data for long term staffing plan in Loans Division.

All: attended regular Collections meetings to hear committee reports and library-wide developments affecting our work.