December 2007 and January 2008 Report

Collections Management Activity Report
December 2007/January 2008
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 Budget and Finance
Year-end budget projections continued.
New fund codes were created in III for International Studies and added to all relevant reports as needed.

Access and Resources
3864 new e-journal records were added or modified in the CJDB
657 e-journal records deleted

Databases investigated /trials set up: Library Press Display, Anatomy.tv, Dictionary of Old English: A to G, Oxford Islamic Studies Online, Urban Studies Abstracts, Public Administration Abstracts, Social Theory (Alexander Street Press).

New resources this month: PressDisplay, LWW Archive, BioOne II, Blackwell journal archive, Orbis

Don did major upgrading to the following CUFTS resources: Elsevier, LWW, Ovid, InformaWorld, Springer, MetaPress, Blackwell. Also negotiated licences with many vendors/for products: Bureau van Dijk, DRAM, Nineteenth Century Short Title Catalogue , Canadian Directory to Foundations and Corporations, Society for General Microbiology, Pavilion Publishers, Earthscan, American Society of Fisheries, etc.

Don worked with Systems to resolve two excessive downloading incidents with JSTOR and Wiley. Don also compiled and distributed the January-November e-journal usage report. Starting in February Serials Binding staff will take on a number of CUFTS updating responsibilities. Don and Christine will work on the manual they will need in order to carry out these operations.

Meetings with Vendors

• Megan, Gwen and Frances met with YBP representative
• Megan, Gwen Frances and Penny attended World Cat Selection Services online demo.
• Megan hosted training for the new OvidSP platform on December 4 th
• Gwen and Leslie Rimmer had phone meeting with representative from PLoS

Course Assessments & External Reviews
Course assessments were completed for the following:

• Faculty of Health Sciences PhD, MSc, ILLIAD program
• MBB 482
• KIN 324
• ENSC 452
• HIST 8XX x4, 815
• Software Systems Major at Surrey
  • CMPT 170, 276, 322, 373, 432, 422, 473, 474

New Journal Price Queries,Orders, and Cancellations
Christine responded to 20 pricing requests from liaison librarians, and sent the following to Acquisitions:

• 35 new journal and standing orders
• 7 order for journal backfiles
• 15 cancellation
• 4 cessations (reported to Collections by Serials unit)

E-books
Don continued his e-book co-ordination activities, including troubleshooting access problems and establishing procedures with Acquisitions and Cataloguing as needed. Specific activities:

• We are now participating in the E-Duke Scholarly e-book collection; worked out process with Acquisitions and Cataloguing whereby they will use list of e-books to be published by Duke to set up dummy order records, allowing Acquisitions to send along all Duke print books directly to Cataloguing; the purpose of rush cataloguing the Duke print books is so that we can compare their usage to the e-usage.
• Placed some orders for liaison librarians for Wiley and Elsevier major reference works.
• Completed a webpage for liaison librarians and faculty that lays out the various e-book packages with information on whether or not it is an owned or leased collection, suitability for Reserves and how to identify the e-books in the opac.

Scholarly Communication
Gwen coordinated SFU participation in a half-day workshop on scholarly communication with the BC Research Libraries Group.

Other

Megan: attended the scholarly communication Workshop at Harbour Centre; attended Microsoft Office 2007 tutorial; attended HLABC meeting; began meeting with Reference Collection Task Group; arranged to teach 13 tutorials for HSCI 130 and 8 tutorials for HSCI 230 during the last two weeks of February; applied for promotion to Lib III; documentation of duties in preparation for upcoming leave; collection building in Health and Statistics for year-end book ordering deadline; attendance at SCUS and SGSC meetings.

Don: invited to speak at the Collections Analysis Symposium in Edmonton in February about Scholarly Stats; invited by Michele Pye of VPL to speak to her UBC SLAIS class about managing electronic resources in the academic library; created timelines and flow charts for ERM implementation; continued to work with development and implementation groups on ERM planning.

Christine: attended Microsoft Office 2007 training demo; attended luncheon hosted by President Stevenson to honour winners of 2007 Staff Achievement Awards (with Yasmin Jamal who received the award in the Personal Achievement category); worked on many other miscellaneous Collections projects at Gwen’s request throughout these two months.

Gwen: met with CRKN representatives and other consortial representatives about possible overlap issues in upcoming CRKN product negotiations; participated in conference calls of COPPUL LOCKSS task group; continued to meet with planning committee of IFLA satellite pre-conference; participated in several conference calls of the CRKN Negotiations Resource Team in preparation for product negotiations; met with individual liaison librarians to discuss year-end purchases as needed; compiled SFU vote for ELN Ranking Survey and submitted SFU ballot; spoke in SLAIS class on scholarly communication.

All: participated in half-day collections management retreat in January. Some outcomes:

• identified activities, projects and duties that most usefully serve the mission of the Library, and ways to strengthen these (analysis of usage stats, announcements of new resources, analysis of proposed offers, budget management, MARC records for e-books)
• identified activities no longer serving mission of the Library, proposing to suspend these (print journal usage studies)
• identified new initiatives to improve service/access and made plans to implement these (links to holdings in Collection Manager, Google Scholar & PubMed)
• many other projects, large and small, some now added to Library project list

Priorities for February:
Year-end budget forecasts
Year-end budget transfers
Purchases from wish list meeting, implementation, and announcements of new resources